All contributions properly presented at the conference are eligible for publication in the conference proceedings at the JACoW site.
Upload of contributions is via IPAC Author Accounts.
The deadline for the submission of contributions to the proceedings is
The submission deadline is ahead of the conference so that the papers can be processed by the JACoW technical editors in Kyoto, beginning promptly on 20 May 2010. In this way any problems can be analysed and discussed with authors upon their arrival at the conference, prior to moving on to a quality check of all successfully processed papers. The aim is to publish all contributions on the last day of the conference via the SPMS, with final publication at the JACoW site soon soon afterwards.
The successful processing of all contributions during the conference relies heavily on the collaboration of all authors. Since the JACoW editorial team is only available during the conference, any delay in receiving contributions will cause a delay in processing them, and will ultimately jeopardize swift publication on JACoW.
Once the contribution has been prepared using JACoW templates and according to the Paper Preparation Guidelines, prepare a PostScript file (LaTeX users please use the -j0 option with dvips - see the JACoW Site for help with preparing PostScript files).
Check the size of the postscript file - an average size should be <3 MBytes. PostScript files which are larger than 5 MBytes often cause problems and will almost certainly require modification. If the PostScript file for the paper falls into this category, please consult the JACoW recommendations for diagnosis and remedies for large files.
Only files named according to the paper's programme code can be uploaded via the system. ALL files used to produce the contribution must be uploaded, for example, for paper MOPEC001, file names should be
Once all files are ready for upload, login to your IPAC Author Account and
Papers will undergo processing by the technical editors - using the PostScript files - from the deadline for submission, 19 May, and authors will be able to check the result by logging into their IPAC Author Account. E-mail notifications of the processing status will also be triggered to primary (submitting) authors as processing is completed.